administrative assistant with the ENCC (Brussels) (EN)

The ENCC is looking for a full-time administrative assistant, ideally available to start on the 12th of September 2020. We are searching for a dynamic person who is motivated to join our international team based in Brussels. Please note that this person will be hired within the frame of the ACS/GECO programme, which implies several requirements for applying (see bottom of page).

required background

  • Proficient spoken and written English, our working language
  • Previous experience/studies in accounting and administrative work
  • Good organisational skills
  • Ability to work independently under supervision
  • Strong interpersonal skills
  • Interest in the cultural field 

task description

The selected person will work part time on administration and part time on communication. Main tasks will include:

  • Function as a link between the ENCC accountant and the ENCC office (collecting reimbursement requests, invoicing, working on admin programme etc);
  • Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, ordering supplies/office materials;
  • Respond to questions and requests for information;
  • Take care of archiving, both online and offline;
  • Support the organisation of events in Brussels and elsewhere;
  • Make travel arrangements, such as booking flights, trains, and making hotel and restaurant reservations;
  • Support ENCC general communication:  contribute to writing and gathering visuals for website, social media, newsletters and reports, in collaboration with the Communication Manager. Screen potential calls and information to be promoted, as requested by the Communication Manager;
  • Support the Communication Manager in dealing with the daily implementation of the ENCC communication strategy (working with social media, gathering info from members, reporting, supporting the preparation of newsletters, annual reports and more);
  • Assume responsibility for maintenance of office equipment, including computers and telephone;
  • Provide support to colleagues in the daily implementation of their tasks.

special conditions for applying

This position is within the frame of ACS/GECO programme, thus applicants are required to meet a number of conditions, including: be a resident of Brussels, be registered as unemployed since at least 6 months (or have received one full day of paid unemployment if they are over the age of 40), have no higher qualifications than a secondary school degree (this position is reserved for candidates who do not have a university degree, or who have a degree that is not recognised by Belgium).

how to apply

First, check with Actiris that you fit the conditions to apply and ask them to deliver you an ACS/GECO certificate.

Send the certificate, a resumé and a short letter explaining how you could fit in our organisation to 

The ENCC strives to build a working team that is inclusive across race, gender, identity, ability, age, religion and experience. We hope for as much diversity as possible in the applications for this position.